CLUB AI FOR VENUES
Less paperwork.
Clearer numbers.
Less chasing staff.
Simple apps that collect your venue's data, the shift reports, the incident logs, the menu costs, into clean records you own. Then connect the AI you already use, Claude or ChatGPT, for instant answers, a live dashboard, and the patterns a busy week hides.
No credit card · In daily use at The Shepparton Club · Built by a 35-year club operator
35 years
running Australian clubs, behind every feature
Live daily
at The Shepparton Club, not a demo
$0 AI fees
bring your own Claude or ChatGPT
Set it up once. Then it just runs.
No new system to learn and no consultants. Three steps, and the paperwork that used to eat your afternoon starts working for you.
Collect
Staff fill in forms from their phone, you cost the menu, you quote a function. The apps capture it cleanly. No handwriting, no scanned PDFs.
Own
Every response and cost sheet mirrors to a spreadsheet in your own Google Drive or OneDrive. The data sits in your account, not locked inside ours.
Analyse
Connect Claude or ChatGPT to Club AI once, then ask anything in plain English or open your live dashboard. It surfaces what a busy week would hide.
FOR MANAGERS AND EXECUTIVES
You did not take the job to do admin all day.
Club AI takes the slow, repetitive parts of running a venue off your desk, then hands the thinking to the AI you already have.
Get your hours back
Costing a menu, chasing variance, writing up an incident report. The afternoon jobs are done in minutes, so you can be on the floor instead.
Stop chasing paper
Supervisors submit their numbers from a phone. Reports arrive formatted and clear, never a scanned page of handwriting again.
Everything in a drive you own
Every form, report and cost sheet backs up to a spreadsheet in your own Google Drive or OneDrive. Find any night, any incident, any figure in seconds.
Catch what you would miss
Your own AI reads all of it and flags the patterns hiding in a busy week: the same complaint twice, a till short three Fridays running, a dish that quietly stopped making margin.
THE APP THAT STARTED IT · FORM BUILDER
Bin the running sheet.
Build a form once, shift handovers, incident reports, daily takings, and your supervisors fill it in from their phone. The result lands in your inbox as a clean, formatted email, mirrors to a spreadsheet in your own drive, and flows into Club AI ready for your AI to read.
- Thirteen field types, including currency, ratings, photo uploads and variance tables
- Conditional follow-ups, ask for incident details only when the answer is yes
- Auto-totalled tables for cash variance across every till point
- Every submission searchable in a spreadsheet you own, no more scanned PDFs
At The Shepparton Club this replaced a handwritten supervisor report that used to be scanned and emailed every night.
Form editor · Daily Shift Supervisor Report
Shift date
DateSupervisor name
Short textTotal takings
Currency · AUDCash variance
Variance tableTOTAL row auto-sums on submit
Were there any incidents?
Yes / No · opens a details boxMaintenance photos
File uploadMargin Calculator
The Shepparton ClubPANTRY
MENU ITEM · SCOTCH FILLET STEAK
Cost / serve
$8.27
Target margin
68%
Suggested sell
$26.00
KNOW YOUR NUMBERS · MARGIN CALCULATOR
Know exactly what every plate costs.
Build your pantry once, every bulk ingredient with its pack size and price. Then drop ingredients into a menu item and see the exact cost per serve, your margin, and a suggested sell price that hits your target.
- Unit-aware costing, buy by the keg, cost by the schooner
- Pour presets for spirits, wine and beer so nips and pots are right
- Change a supplier price once and every menu item recosts instantly
- Synced to Club AI, so the AI you already use can answer pricing and margin questions in seconds
Stop guessing your food cost percentage. Price the menu on real numbers.
SEE IT LIVE · YOUR DASHBOARD
Your venue's numbers, live on one screen.
Open your dashboard and the figures that matter are already there: trade, covers, gaming, cash variance, your best sellers. It updates itself as each night's reports land, so the morning number is ready before you are. No AI needed to look, just open it.
- Pick any day, week, month or quarter, and compare it to the period before
- Each tile is a question you can change in plain English, just ask your AI to add or reshape one
- Trends, targets and a needs-attention strip flag what to look at first
- Built for the office big screen and your phone, with a dark mode for the back bar
Live today at The Shepparton Club, with real numbers behind every tile.
The Shepparton Club · Dashboard
Worth a look: Gaming Bar cash short $20 on Friday
Total trade
$18,094
Customers
889
Poker turnover (PM)
$119,452
Cash variance
$0
Top sellers
- Salad & Chips34
- Traditional Parmi33
- Carlton Dry Mid32
- Roast of the Day30
CONNECT YOUR OWN AI
Your data, read by the AI
you already have.
Connect the AI you already use to Club AI once, on your computer or your phone, and you have an analyst on call. It reads your venue's live data every time, so you can ask anything and trust the answer. Claude is our pick, and ChatGPT works too.
The Shepparton Club · data analyst
May at a glance
Takings
$412k
Up on Apr
+8.4%
Incidents
6
WORTH A LOOK
- Friday bistro ran out of wine glasses 3 weeks running.
- Members night covers up 22%, best night of the week now.
Source: 31 days of reports across 4 forms · Confidence: High
Works with the AI you already use
Connect once
Setup takes a few minutes. After that you just ask, on your computer or straight from the AI's phone app. No re-setup, ever.
No AI bills, ever
The thinking runs on your own AI account, not ours. Club AI stays one flat monthly payment: no usage fees, no surprise bills, no hidden extras.
Your data stays yours
You sign in with your own account and the connection is private to your venue. Nothing is published to the web, and your AI only ever sees the venue you manage.
THE APP SUITE
A growing suite. Tap any app to look inside.
Every app is included in one subscription, and everything they collect lands in a drive you own. Tap a card to see what it does, real use cases, and an example of what it produces. More apps land every month, and you get all future releases at no extra charge.
Collect and report
Price and quote
Promote
Whatever is slowing you down, there is an app for it. Or we will build one for you.
Collect and report
Shift handovers, incident logs, cash variance and nightly numbers, captured cleanly and stored where you can find them.
Price and quote
Cost every dish and drink on real numbers, then turn a function enquiry into a branded PDF quote in seconds.
Promote
On-brand QR codes and posters for menus, members nights and events, with crisp text and your real logo, not garbled AI type.
A PROMISE TO THE INDUSTRY
Got an idea that would save you time? We will build it for you, free.
We are committed to improving the industry. If something would save you time, the odds are it would help another manager too, so we will build it and add it to the suite at no cost to you.
A REAL VENUE, RIGHT NOW
Wayne runs these apps in his own club every day.
Wayne Sutton is the General Manager of The Shepparton Club and a co-founder of Club AI. He has spent more than 35 years running Australian clubs, including CEO of Rich River Golf Club Resort and General Manager of Bendigo Stadium.
His supervisors fill in a Daily Shift Supervisor Report through Form Builder at the end of every shift, and the kitchen costs its menu in the Margin Calculator. Before a board meeting, Wayne asks his own AI for the month's numbers and has a board summary in seconds.
Club AI was not designed in an office and pitched to clubs. It was built inside one.
“Every feature has been tested against the reality of running a venue, by a GM who lives the same problems his customers do.”
PRICING
Simple seat pricing. Every app included.
One subscription per venue, every app and every future release included, and no AI fees because you bring your own. Pick how many of your team need a sign-in. Every plan starts with a 14-day free trial, no credit card. Prices in Australian dollars, inclusive of GST.
1 SEAT
$29.95/ month
For an owner-operator or single manager running the venue solo.
- Every app included
- Your data saved to your own Google Drive or OneDrive
- Bring your own AI, read your data with Claude or ChatGPT
- Email support
3 SEATS
$69.95/ month
For a GM plus duty managers or supervisors sharing the load.
- Everything in 1 seat
- Three sign-ins, one per team member
- You control which apps and forms each person can open
- Priority support
5 SEATS
$99.95/ month
For a full management team across front of house, kitchen and gaming.
- Everything in 3 seats
- Five sign-ins for the whole team
- Best value per seat
- Priority support
ENTERPRISE
Multiple venues or a larger team?
For club groups and venues that need more seats, we will build a plan that fits. Talk to us about a multi-venue rollout.
Prices shown per month in AUD, inclusive of GST. 14-day free trial starts on first sign-in, no card required. Cancel any time from Settings.
Spend less of your week on paperwork.
Club AI is built for the way clubs and pubs actually run. Start a free trial today, or send us a note and we will walk you through it.
No credit card required to start the trial.